This Privacy Policy applies to our use of any and all data collected by us or provided by you in connection with the use of this website. We at Y Fan are committed to protecting the privacy and security of any data collected when visiting this site or when communicating electronically with us.

This Privacy Notice sets out how we collect and use any personal data during the course of and after your dealings with us in accordance with the General Data Protection Regulations (GDPR) and the Data Protection Act 2018.

Data Protection Principles

The General Data Protection Regulations (GDPR) outline the six data protection principles that summarise its many requirements. These are that data must:

1. Be processed fairly, lawfully and transparently

2. Be collected for a specific stated purpose and collected only for as long as necessary to complete that purpose

3. Limit collected data only to that required to achieve the stated purpose

4. Ensure that personal data is accurate and take every reasonable step to erase or rectify data that is inaccurate or incomplete

5. Delete data when it is no longer necessary to retain it

6. Ensure that personal data is processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage using appropriate technical or organisational measures.

Scope of this Privacy Policy

This policy applies only to the actions of owners and employees of Y Fan and users of this website. It does not extend to any websites which may be accessed from this website or to any social media sites to which links may be provided on this website.

What Data do we collect?

The data collected may include your name, address including email address and telephone numbers provided by you.

How do we collect data?

Data may be given to us by you when you contact us via the website, by phone or email, collected from other sources (e.g Air BnB) or collected automatically as a result of your use of the website. Where data is collected automatically as a result of your use of the website, this may include your IP address, the date, times and frequency with which you access the website and the way in which you use and interact with the content of the website. This information enables us to make improvements to our website content and navigation.

How do we use the data?

Any data we collect may be used for legitimate business interests. Any of the above data may be used by us for the purposes of keeping internal records, contacting you for marketing purposes (where you consent to this), improvement of our website or marketing and services.

Who do we share the data with?

Data may be shared with employees, agents or professional advisers where it is deemed necessary or appropriate to do so. We may also need to share data with third party service providers e.g to perform functions on our behalf to help ensure that the website runs smoothly and third party payment providers to process payments or refunds.

How long do we retain data?

We will only hold your data for the period necessary to fulfil the purposes set out in this Privacy Policy or until you request that the Data be deleted. Even where data is deleted, it may remain on back up for legal, tax or regulatory purposes.

Your rights in respect of any personal data we hold

You have the right to:

Request copies of any data we hold about you

Request that we correct, modify, update or delete any data we hold about you

The right to request that we erase any data from our systems. Please note that in line with current Covid-19 regulations, we are required to hold data for track and trace purposes for 21 days.

The right to restrict our use of your data

The right to object to our use of your data including where we use it for legitimate business interests.

We will not charge you for the above unless your request is deemed “manifestly unfounded or excessive”. Where we are legally permitted to refuse a request, we will tell you why.

How to contact us in relation to your data

Please email info@yfanbandb.co.uk setting out your request. 

In the event that you have a complaint about our use of your data, you may contact the Information Commisioner’s Office (ICO) Their contact details may be found on their website https://ico.org.uk/make-a-complaint/.

Links to other websites. 

At the present time, we do not link to other websites however we may amend our website to include such links in the future. Where links are provided, we have no control over any such linked website and are not responsible for the content of that website or how any such website may collect or use your data.

This Privacy Policy maybe changed from time to time as we deem necessary or as may be required by law.